How To Check Your Social Security Number For Identity Theft – Verification allows the Social Security Administration (SSA) to give proper credit to your employees’ earnings records, which will be important information in determining their future Social Security benefits. The SSA allows employers to verify employees’ names and social security numbers against SSA records. This must be done prior to filing the W-2 for any employee who has not been verified in the past. While the service is available to all employers and third-party filers, it can only be used to verify current or former employees and only for wage reporting (Form W-2) purposes.
Compliance with the W-2 filing depends on correct SSNs. It is a common reason for filing rejections that can result in fines and penalties in addition to the cost of filing and issuing the corrected W-2 to the employee. Although most services and software verify that the SSN is formatted correctly, only verifying the Social Security Number with the SSA can ensure that the SSN matches the employee’s name.
How To Check Your Social Security Number For Identity Theft
Although businesses can access the verification process through the Social Security Administration, it is usually complicated and requires separate registration for the Business Services Online (BSO) tool and access to the Social Security Number Verification Service (SSNVS). An easier and smoother process is offered free of charge to eFile Package subscribers through our secure eFile process. Access the SSN Verification Form in your list of forms to try it out.
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1. Recheck the employee’s information on file. If the information contained a typo, simply resubmit the corrected information. If the name is hyphenated, variations may be resubmitted for verification.
2. If the employment records match the submission, contact the employee to verify their information to determine if any name or SSN differences between your records and their card are apparent. If the employment data does not match, correct the data and resubmit the corrected data.
3. If the employee’s employment records and social security card match, have the employee check with any local Social Security Administration (SSA) office to resolve the issue. After the worker has contacted the SSA office, you must correct your records accordingly and resubmit the corrected records.
4. If the employee is unable to provide a valid SSN, document efforts to obtain the correct information. (The documentation must be kept with the payroll data for a period of three (3) years.)
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6. If a Form W-2 with an incorrect name and/or SSN was filed, file a Form W-2c (Corrected Wage and Tax Return) to correct the discrepancy.
Social Security Number Verification can only be used to verify that the SSN the employer has on file matches the one SSA has on file for the employee. It cannot be used for any other reason.
According to the SSA, a non-compliance is not, by itself, a basis for employers to take any adverse action against an employee, such as termination, suspension, discharge, or discrimination.
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The SSN was created in 1936 as part of the New Deal to provide retirement and disability benefits. The original intent of the SSN was to track income and provide benefits. Now, it is used for additional purposes, such as identifying individuals for tax purposes and tracking credit reports.
Individuals in the US are required to provide their SSN to obtain loans, open bank accounts, receive government benefits, make large purchases, and more.
With very few exceptions, all US citizens, permanent residents, and temporary or working residents have a social security number. Even non-working residents (citizens and non-citizens) can obtain an SSN, due to its use by businesses and government entities.
The legal framework for assigning a social security number is provided under section 205(c)(2) of the Social Security Act (42 US Code, Chapter 7, subsection 405). Social Security numbers and cards are issued by the Social Security Administration (SSA).
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Social Security numbers are now random streams of numbers. However, before 2011, the numbers had specific purposes. In those years, the first three digits represented the area in which the individual was born or from. The next pair of numbers was originally planned to represent a year or month of birth.
Because of concern that this could be forged, the Social Security Administration instead voted to have it represent a group number. So far, no Social Security number has been reused, although there have been a few cases in which two people have been assigned the same number.
Fraudsters are everywhere, so it’s important to keep your information safe and secure. You can avoid scams and report them directly to the authorities through the Federal Trade Commission website.
As mentioned above, the Social Security number was created as part of a program developed by President Franklin D. Roosevelt to help the citizens of the United States after the Great Depression.
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Roosevelt signed the Social Security Act in 1935 to help provide Americans with economic stability, especially for people over age 65. This included financial benefits that would be based on the amount of income they received before they retired.
The Social Security Board was created to maintain the Social Security Act and to be in charge of record keeping. This led to the creation in 1936 of a unique nine-digit number assigned to each individual.
The first set of three digits is the area number. He represented the issuing state. States may have more than one number, depending on how many people needed SSNs. Examples of area numbers include 001 to 003 for New Hampshire and 575 to 576 for Hawaii.
In general, people on the east coast have the lowest SSNs. Area numbers increased as the task moved westward. So people on the west coast tend to have the highest SSNs.
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Beginning in 1972, the area number was assigned based on the zip code associated with the mailing address (which is not necessarily the residence) on the application.
The following two-digit group is the group number. Group numbers range from 01 to 99. They are not necessarily assigned consecutively. They originally represented groups of 10,000 numbers issued to a state’s post offices that would help assign SSNs. They came to represent the issuing office.
The last four digits in the third group are the actual serial number. They ascended from 0001 to 9999 within each group. Serial number 0000 is not used.
The use of SSNs has also changed over its lifetime. For example, in 1943, federal government agencies were required to use them to identify individuals. Other key moments in the SSN timeline include:
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Although the issuance pattern for SSNs called for numbers to be assigned starting from the easternmost state, the lowest number—001-01-0001—was assigned in 1936 not to a Maine citizen but to a woman residing in Concord, New Hampshire.
A social security number is very important to have because of its direct connection to the future benefits you may be entitled to receive from the US government.
An SSN is used to track an individual’s annual income and the number of years they have worked. These numbers are required to calculate potential financial benefits, whether related to retirement income, disability income or health insurance.
When people start their working careers, employers ask for their social security numbers as part of the application process. They provide the Internal Revenue Service (IRS) with details of wage payments associated with each SSN and withholdings made for employee Social Security and Medicare contributions. Employers also report this information in any state that has an income tax.
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A Social Security number and its corresponding card can be obtained by completing Form SS-5: Application for a Social Security Card from the SSA. The form explains how to get an original card, replace a card and change or
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